Vendor Application Process
DC WIC is currently accepting vendor applications for the upcoming Vendor Agreement Cycle which will run
October 1st, 2022, though September 30th, 2025.
To be considered for authorization as a WIC vendor in the District of Columbia, a supermarket, grocery store, commissary, or pharmacy must:
1. Request an Application Package
Contact the State Agency at firstname.lastname@example.org to request an application package
2. Return the Application Package
Submit all completed materials together to the State Agency via email at email@example.com
3. Sign and Return the Vendor Agreement
For All Vendor Applicants:
Vendor Agreement – indicates applicant’s assigned vendor peer group and related requirements
For Grocery (non-pharmacy) Applicants:
Minimum Stocking Requirement checklist – indicates the stocking levels which the applicant must meet before DC WIC will provide the final trainings and materials needed for the applicant to begin processing WIC benefits.
The applicant must complete and return all forms listed above within five (5) business days, select a time for the State Agency to perform the pre-authorization walk through, and select a time for the State Agency to perform training for store employees (options will be provided by email).
DC WIC vendors are required to purchase all infant formulas sold to WIC Participants from approved manufacturers, distributors, or wholesalers. This list provides information on approved formula suppliers.
Applications are reviewed within 60 days of receipt. If the application is not complete, a notice of incomplete items will be sent and the application will not be processed further.
Once your signed Vendor Agreement has been received, the State Agency will schedule a time to complete the authorization process. The following steps will take place 1-2 weeks before your store opens, or as close to the start of WIC authorization as possible (for stores already operating). These steps include the following action items:
1. New store authorization training
The State Agency will provide training on WIC policies and procedures
2. Pre-authorization visit; the State Agency will:
Review stocking standards and cleanliness of store
Provide WIC posters and other materials, as requested by the Vendor
3. Post DC WIC Authorized Vendor signs and distribute WIC vendor materials, as needed
4. Upload the point of sales (POS) system's approved product list (APL)
4. Start selling to WIC Customers!
Duration of Authorization
A supermarket, grocery store, commissary, or pharmacy may apply for authorization as a DC WIC vendor at any time. DC WIC vendors are authorized in three-year cycles. If a vendor becomes authorized during the middle of this cycle, they will be re-authorized with the other vendors at the end of the respective cycle. For example, the current vendor authorization cycle runs from October 1, 2019 to September 30, 2022. A vendor authorized in September 2020 will sign a Vendor Agreement stating the date of their initial authorization, with an end date of September 30, 2022.
The DC WIC State Agency will work with authorized vendors to fulfill reauthorization requirements between July and September prior to the new authorization cycle.
Applicable Regulations, Statutes and Administrative Rules